Home maintenance schedule: who checks what, and how often
The pool filter, the boiler service, the car's tyres, the gutters before the rains. None of it is urgent until the day it is. In a home with staff, these jobs often live in one person's head, and when that person is away, it can be hard for anyone else to work out what was last done, and when.
A maintenance schedule helps keep this information together: what needs checking or servicing, where, how often and who is responsible.
1. List by place, not by person
- House: boiler, air conditioning filters, smoke and carbon monoxide alarms, gutters, water softener.
- Garden and pool: pump, filter, irrigation, tools.
- Car: service, tyres, washer fluid, documents.
- Boat or second home: whatever each season requires.
Start with the things that are costly or unsafe if they fail.
2. Set intervals that match the equipment
Start with the manufacturer's instructions, the conditions of use and any applicable inspection requirements. If the interval is unclear, ask a qualified professional. Some jobs are scheduled by time, others by mileage or engine hours. The right interval depends on the equipment; a sample schedule is only a starting point.
3. One person for each job
A job assigned to "someone" is easy to miss. Name one person, and who covers when they are away. Specialist work (gas, electrics, lifts) belongs with a qualified professional; your staff can book the visit, let them in and record it.
4. Keep "how often" apart from "how"
The schedule sets the interval for checking the filter; the instruction explains how to check it. Keep them separate and linked. See our guide to house rules.
5. Record what was done
The date, who did it, what they found, a photo, the cost and the specialist's report if there is one. With that record you can see when the job is next due, it can help if a question comes up about a warranty or insurance, and the next person does not start from zero.
6. Review it twice a year
When the seasons change, and after you replace equipment or change how it is used, remove what no longer applies and add anything new.
7. When someone leaves
The schedule stays with the property or vehicle, not with the person. For whatever only they knew, use our handover checklist.
This guide is about organising routine upkeep. Service intervals and safety checks depend on your equipment and local rules: follow the manufacturer's instructions and use a qualified professional where required.
In Domiq, you can link a maintenance schedule to a property or vehicle, set the interval in days, weeks, months, mileage or engine hours, assign staff and attach the relevant instructions. When the work falls due, or within the number of days ahead you choose, Domiq adds the task when you open the app; for mileage and engine hours, once the reading you enter reaches the interval. Tasks marked as done go into the schedule's history with the date and any comments, photos or expenses added to them. You can start from ready-made templates. Maintenance schedules are on the free plan, with up to 2 staff, 1 property and 2 vehicles; creating new instructions is available on the Home plan and above.